ARTICLE 1: ~ NAME ~
The name of the Corporation shall be: TILLSONBURG MINOR HOCKEY INC.
ARTICLE 2: ~ PURPOSE ~
The purpose of the Corporation shall be to promote minor hockey for the boys and girls in Tillsonburg and District.
ARTICLE 3: ~ ELECTION ~
(1) The Board of Directors of the Corporation shall be composed of five Officers (two of which: President and Vice President are to be elected from the 8 Directors), 8 Directors, and a representative (or delegate) of the Hockey Mom’s. All of the aforementioned shall have both voice and vote (with the exception of the President. As Article 5 sec. 1). Honorary Directors may be appointed for life at the discretion of the Executive but shall have no vote.
(2) The President, Vice-President, Secretary and Treasurer shall hold office for a period of one year. The Directors shall hold office for a period of two years. Unless a Director resigns prior to serving two years, then in any given year, six Directors shall be elected.
(3) The Directors, Secretary and Treasurer shall be elected at the Annual General Meeting which shall be held in April of each year.
(4) Fifty percent plus one of the Board of Directors shall constitute a quorum at any Board meeting.
(5) The term of office for all Officers and Directors shall be 14 months, from May 1st to June 30th in each succeeding year.
(6) The President and the Vice-President shall be elected from and by the Board of Directors at the first meeting of the newly elected Board.
(7) The Directors shall appoint a Registrar, Equipment Manager, Referee-in-chief, OMHA Contact/Rep Convenor, House League Convenor, House League Division Convenors, Ice Convenor, Ways and Means Convenor and other such committee as required.
ARTICLE 4: ~ ELECTION PROCEDURE ~
(1) A nominating committee consisting of the President, Vice-President and the Immediate Past President shall prepare a list of candidates for presentation to the Annual General Meeting. Nominations may also be made from the floor during the annual meeting if consent of the nominees in writing is tendered or if the nominee is present.
(2) All members in attendance at the Annual General Meeting shall be entitled to one vote.
(3) Scrutineers shall be appointed at the Annual General Meeting by the Chairperson.
ARTICLE 5: ~ DUTIES OF THE BOARD ~
(1) President – Shall chair all meetings of the Corporation; shall serve ex-officio on all committees; shall be empowered to call special meetings as required; shall be responsible for the orderly operation of the Corporation; shall be a signing officer of the Corporation; shall only vote in the event of a tie.
(2) Past President – Shall be a signing officer of the Corporation.
(3) Vice-President – Shall assume the duties of the President in his absence; shall be a signing officer of the Corporation.
(4) Treasurer – Shall maintain an accurate account of all financial transactions; shall be responsible for all funds received and expended; shall be a signing officer of the Corporation; shall furnish an accurate financial statement at each monthly meeting.
(5) Secretary – Shall record and report the minutes of all regular, directors and special meetings of the Corporation; shall post all regular meeting minutes for membership to view; shall be responsible for the disposition of all incoming and outgoing correspondence; shall arrange the meeting place for all regular, directors and special meetings at the request of the President; shall be required to keep on file all records of the Corporation; shall prepare all changes to the Constitution during the summer to be brought forward to the Board at the September meeting and forwarded to all coaches for that season.
(6) Directors – Shall partake in the active administration of the Corporation and serve as members of standing committees as required; shall uphold and support all decisions reached by the Board of Directors.
(7) The Board of Directors, after consultation with a director who has failed to attend three consecutive meetings, may remove that director from office.
(8) The board of Directors may appoint a replacement for any director that is removed or withdraws from office.
(9) All meetings of the board of Directors shall be open to the general membership, except those held ‘in camera’ to deal with sensitive issues; any requests to be on the agenda must be in writing.
ARTICLE 6: ~RESPONSIBILITIES OF MEMBERS/COMMITTEES~
(1) Registrar – Shall maintain an up-to-date record of all players registered in the Corporation; shall record and maintain up-to-date team lists of all House League teams and OMHA teams; shall be responsible for ensuring player eligibility.
(2) Equipment Manager – Shall dispense all equipment in the beginning of the season and collect all equipment at the end of the season; shall conduct a review of all equipment in the off season and prepare a purchase/repair recommendation to the Board of Directors based on written quotes solicited on behalf of TMHI.
(3) Referee in Chief – Shall arrange for the proper refereeing of all House League and Rep games and shall work with Board of Directors toward the continuing education and development of referees.
(4) OMHA Contact/Rep Convenor – Shall be a member of the Board of Directors; shall act as an OMHA contact person as well as provide a liaison between the Board of Directors and Rep teams.
(5) House League Division Convenors – Are required to establish teams within their league in accordance with the guidelines currently in place by TMHI, with the objective being a balance league; shall prepare division game and practice schedules for all in-house House League teams and distribute all schedules (in-house or interlock) in a timely manner; shall support and enforce the rules of TMHI as they pertain to their divisions.
(5a)House League Convenor – Shall be a member of the Board of Directors; shall oversee all activities of TMHI House League and Select teams; shall act as the centre contact in all inter-town House League dealings with the Southern Counties Minor Hockey Association; shall provide guidance and support to Division Convenors as required.
(6) Purchasing Committee – Shall be responsible for the purchasing of all equipment necessary for the operation of the Corporation.
(7) Disciplinary Committee – Infractions on the Corporation’s rules and regulations shall be dealt with by a committee comprised of the President, Vice-President, Immediate Past President and at least one Director as appointed by the President.
ARTICLE 7: ~TEAM OFFICIALS~
(1) All coaches, assistant coaches, managers and trainers must meet all certification and registration requirements of the OMHA. It is the responsibility of all coaches to adhere to the TMHI Coach’s Guidelines and to abide by all TMHI, OMHA, OHF and CHA policies, rules and regulations as they apply to their team.
ARTICLE 8: ~AGE GROUPINGS~
(1) Every player registered with TMHI and playing for a travelling representative team shall play for the team designated by the individual player’s age unless otherwise determined by the Executive of the Corporation.
ARTICLE 9: ~RULES OF PLAY~
(1) All games shall be played pursuant to TMHI, OMHA, OHF and CHA rules and regulations that are in force.
(2) Player movement, matters dealing with equipment, game regulations and play-off format shall be in accordance with the TMHI rules.
(3) Wherever the context herein permits, reference to male shall also mean female.
ARTICLE 10: ~AMENDMENTS TO THE BY-LAWS~
(1) All amendments to the Constitution and By-laws shall be made at any General Meeting called by the Board of Directors.
(2) All proposed amendments to the By-laws must be presented to the secretary before March 1st of the current year. Copies of these proposed amendments must be available to the board of directors and any other interested parties by April 1st following.
(3) All proposed amendments must be presented to the floor at any General Meeting and voted on.
TMHI RULES AND REGULATIONS (2004-2005)
(1) Ice Time: All ice time shall be booked and co-ordinated by the Ice Convenor.
(2) Awards and Trophies: Any individual TMHI awards to any player must first be approved by the Board of Directors. Awards of trophies won by individual teams shall be considered the property of the team and shall remain in the possession of TMHI for display purposes. Requests for the return of team trophies must be made in writing and approved by the Board of Directors.
(3) Equipment: Players (except Girls, Tyke, Novice and Atom goaltenders) shall be responsible for supplying all equipment needs with the exception of sweaters. Goaltenders in the Girls, Tyke, Novice and Atom Divisions shall be supplied with goalie pads, catcher, blocker, chest/arm protector, goalie stick and other such equipment as deemed necessary by TMHI.
(4) Game Regulations: All games shall be played under the rules and regulations of TMHI, OMHA and CHA. All teams must remain in their dressing rooms until notified by their coach that the ice is ready. No team is to have a puck on the ice until an adult is in attendance to supervise. Minor hockey players are not allowed in a dressing room at any time other than when it is in use by the team for which he is playing. No player shall practice or play with any TMHI team until his registration has been approved by the Registrar.
(5) Penalty for Breaking Rules: Failure to obey the rules of TMHI shall result in the offending player or team official being dealt with by the Disciplinary committee of TMHI.
(6) Playoffs and/or Final Day: Playoff and/or Final Day format shall be determined on an annual basis by the Executive.
(7) Tournaments: All teams must have written consent form the TMHI President. OMHA Contact/Rep Convenor or House League Convenor to play in out-of-town tournaments. Teams are limited to five out-of-town tournaments in one season. Any team wishing to play in more than five out-of-town tournaments must have prior approval from the Board of Directors.
(8) Game Suspensions: Suspensions shall be dealt with by the Disciplinary Committee.
(9) Registration and Refund Policy: An early registration discount of $100.00 will be available until June 30. (Exception will be given to a registrant who is a first time player to TMHI.) After June 30 the following will apply:
Registration Refund
Up to October 31 Full 60%
November 30 75% 60%
December 31 60% 40%
January 15 40% 30%
After January 15 None None
** All refunds must be accompanied by a written request from Parent or Guardian.
** All cheques returned due to insufficient funds will be subject to a $30.00 fee.
(10) Pictures: The Vice-President or other designated executive member of TMHI shall arrange to have pictures taken. The picture package will be determined annually by the Executive.
Last updated May 28, 2005