ARTICLE 1: ~ NAME ~
The name of the Corporation shall be: TILLSONBURG MINOR HOCKEY INC.
ARTICLE 2: ~ PURPOSE ~
The purpose of the Corporation shall be to promote minor hockey for the boys
and girls in Tillsonburg and District.
ARTICLE 3: ~ ELECTION ~
(1) The Board of Directors of the Corporation shall be composed of 14 elected
members. Included in the 14 elected members are the Secretary and Treasurer
who are elected each year at the AGM. There will also be 2 non-elected positions:
One is delegated by the Hockey Mom's and one Past President. The Past President
will hold that position without election until removed by the next Past President
or upon their resignation. From the 14 elected members there will be four officers:
President, Vice President, Treasurer and Secretary. All of the afore mentioned
shall have both voice and vote (with the exception of the President, as per
Article 5 sec.1). Honorary Directors may be appointed for life at the discretion
of the Executive but shall have no vote.
(2) The President, Vice-President, Secretary and Treasurer shall hold office
for a period of one year. The Directors shall hold office for a period of two
years. Unless a Director resigns prior to serving two years, then in any given
year, six Directors shall be elected.
(3) The Directors, Secretary and Treasurer shall be elected at the Annual General
Meeting which shall be held in April of each year.
(4) Fifty percent plus one of the Board of Directors shall constitute a quorum
at any Board meeting.
(5) The term of office for all Officers and Directors shall be from April 15th
of a given year to May 1st of the next year.
(6) The President and the Vice-President shall be elected from and by the Board
of Directors at the first meeting of the newly elected Board.
(7) The Directors shall appoint a Registrar, Equipment Manager, Referee-in-chief,
OMHA Contact/Rep Convener, Local League Convener, Local League Division Conveners,
Ice Convener, and other such committee as required.
ARTICLE 4: ~ ELECTION PROCEDURE ~
Definition of a member: A member is the adult(s) who acts in the parental role
of a player or who is an active, registered TMHI volunteer. Each family who
has a registered player(s) may have only two parents who represent their player’s
best interest in a vote.
(1) A nominating committee consisting of the President, Vice-President and the
Immediate Past President shall prepare a list of candidates for presentation
to the Annual General Meeting. Nominations may also be made from the floor during
the annual meeting if consent of the nominees in writing is tendered or if the
nominee is present.
(2) All members in attendance at the Annual General Meeting shall be entitled
to one vote.
(3) Scrutineers shall be appointed at the Annual General Meeting by the Chairperson.
ARTICLE 5: ~ DUTIES OF THE BOARD ~
(1) President - Shall chair all meetings of the Corporation; shall serve ex-officio
on all committees; shall be empowered to call special meetings as required;
shall be responsible for the orderly operation of the Corporation; shall be
a signing officer of the Corporation; shall only vote in the event of a tie.
(2) Past President - Shall be a signing officer of the Corporation.
(3) Vice-President - Shall assume the duties of the President in his absence;
shall be a signing officer of the Corporation.
(4) Treasurer - Shall maintain an accurate account of all financial transactions;
shall be responsible for all funds received and expended; shall be a signing
officer of the Corporation; shall furnish an accurate financial statement at
each monthly meeting.
(5) Secretary - Shall record and report the minutes of all regular, directors
and special meetings of the Corporation; shall post all regular meeting minutes
for membership to view; shall be responsible for the disposition of all incoming
and outgoing correspondence; shall arrange the meeting place for all regular,
Directors and special meetings at the request of the President; shall be required
to keep on file all records of the Corporation; shall prepare all changes to
the Constitution during the summer to be brought forward to the Board at the
September meeting and forwarded to all coaches for that season.
(6) Directors - Shall partake in the active administration of the Corporation
and serve as members of standing committees as required; shall uphold and support
all decisions reached by the Board of Directors.
(7) The Board of Directors, after consultation with a Director who has failed
to attend three consecutive meetings, may remove that Director from office.
(8) The board of Directors may appoint a replacement for any director that is
removed or withdraws from office.
(9) All meetings of the Board of Directors shall be open to the general membership,
except those held 'in camera' to deal with sensitive issues; any requests to
be on the agenda must be in writing.
ARTICLE 6: ~RESPONSIBILITIES OF MEMBERS/COMMITTEES~
(1) Registrar - Shall maintain an up-to-date record of all players registered
in the Corporation; shall record and maintain up-to-date team lists of all Local
League teams and OMHA/OWHA teams; shall be responsible for ensuring player eligibility.
(2) Equipment Manager - Shall dispense all equipment in the beginning of the
season and collect all equipment at the end of the season; shall conduct a review
of all equipment in the off season and prepare a purchase/repair recommendation
to the Board of Directors based on written quotes solicited on behalf of TMHI.
(3) Referee in Chief - Shall arrange for the proper refereeing of all Local
League and Rep games and shall work with Board of Directors toward the continuing
education and development of referees.
(4) OMHA Contact/Rep Convener - Shall be a member of the Board of Directors;
shall act as an OMHA contact person as well as provide a liaison between the
Board of Directors and Rep teams.
(5) Local League Division Conveners - Are required to establish teams within
their league in accordance with the guidelines currently in place by TMHI, with
the objective being a balance league; shall prepare division game and practice
schedules for all in-house Local League teams and distribute all schedules (in-house
or interlock) in a timely manner; shall support and enforce the rules of TMHI
as they pertain to their divisions.
(5a)Local League Convener - Shall be a member of the Board of Directors; shall
oversee all activities of TMHI Local League and Select teams; shall act as the
centre contact in all inter-town Local League dealings with the Southern Counties
Minor Hockey Association; shall provide guidance and support to Division Conveners
as required.
(6) Purchasing Committee - Shall be responsible for the purchasing of all equipment
necessary for the operation of the Corporation.
(7) Disciplinary Committee - Infractions on the Corporation's rules and regulations
shall be dealt with by a committee comprised of the President, Vice-President,
Immediate Past President and at least one Director as appointed by the President.
(8) Pictures: The Hockey Mom representative or other designated executive member
of TMHI shall arrange to have pictures taken. The picture package will be determined
annually by the Executive.
ARTICLE 7: ~TEAM OFFICIALS~
(1) All coaches, assistant coaches, managers and trainers must meet all certification
and registration requirements of the OMHA/OWHA. It is the responsibility of
all coaches to adhere to the TMHI Coach's Guidelines and to abide by all TMHI,
OMHA, OWHA, OHF and CHA policies, rules and regulations as they apply to their
team.
ARTICLE 8: ~AGE GROUPINGS~
(1) Every player registered with TMHI and playing for a traveling representative
team shall play for the team designated by the individual player's age unless
otherwise determined by the Executive of the Corporation.
ARTICLE 9: ~RULES OF PLAY~
(1) All games shall be played pursuant to TMHI, OMHA, OWHA, OHF and CHA rules
and regulations that are in force.
(2) Player movement, matters dealing with equipment, game regulations and play-off
format shall be in accordance with the TMHI rules.
(3) Wherever the context herein permits, reference to male shall also mean female.
ARTICLE 10: ~AMENDMENTS TO THE BY-LAWS~
(1) All amendments to the Constitution and By-laws shall be made at any General
Meeting called by the Board of Directors.
(2) All proposed amendments to the By-laws must be presented to the secretary
before March 1st of the current year. Copies of these proposed amendments must
be available to the Board of Directors and any other interested parties by April
1st following.
(3) All proposed amendments must be presented to the floor at any General Meeting
and voted on.
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